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MAPADOC EDI for Sage 500
Certified Solution
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The MAPADOC® EDI solution integrates seamlessly with Sage 500®. It is the most flexible and easy to use electronic data interchange software available for these business management solutions. With MAPADOC, you can easily update maps on the fly.
Compatible With: Sage 500 ERP [MAS 500], Versions 7.0 , 7.2 , 7.3
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Price 5,525

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MAPADOC EDI Will Make A Difference For You


Our MAPADOC solution’s unique user mapping capability and seamless integration of EDI with the Sage 500® business management solution is compliant with all Sage 500 standard features, including “bill to” capabilities, Crystal Reports®, Report Master, and Visual Integrator.


Our MAPADOC EDI solution allows you to:

• Dramatically decrease your data entry cycle time by reducing duplicative entry and printing of purchase orders and invoices

• Eliminate redundant steps, paper and postage costs

• Reduce time spent typing, signing, checking and approving documents

• Increase the speed with which orders are placed and filled, allowing you to better serve your customers and more efficiently communicate with your vendors


MAPADOC Offers You Power and Flexibility

Our MAPADOC mapping utility allows you to create your own EDI mapping without having to change the source code to do so. MAPADOC also enables you to make EDI mapping changes, integrate with your existing Sage 500 custom development work, and, most importantly, manage your EDI costs. With our unique MAPADOC mapping tools, you can take charge of your EDI yourself, providing you a level of independence and saving you time and money.  In addition, our MAPADOC EDI solution supports the features and capabilities you most need, including:


Document Mapping that provides flexible mapping options allows you to map from your Sage 500 files, UDF fields, and preset variables. The mapping options allow you to assign cross-referencing as well as pre-processing and post-processing data format conversions.

Translator Setup allows you to set up and use multiple VANs.

Factoring allows you to assign a range of customers or divisions to a factor-Trading Partner.

Item Cross Referencing allows you to relate a Trading Partner’s item number with the appropriate Sage 500 item number. This option also allows you to enter case/pack quantities, along with unit of measure conversion information.

Ship-To Cross Referencing enables you to relate a Trading Partner’s Ship-to information with the Ship-to information set up in Sage 500. If your Trading Partner is sending a store number that is different than the Ship-to code set up in Sage 500, (e.g. the incoming store number is 45213 but the Trading Partner is setup in Sage 500 with a ship-to code of 0001), then the cross reference feature will match up the Sage 500 Ship to codes with the Trading Partner store number.

Each Store As An Account allows you to set up each store for a Trading Partner as its own A/R customer account in Sage 500, with the Ship-To Cross Reference option then allowing you to designate Ship-to codes for all of the individual store accounts under one Trading Partner. This feature eliminates the need to setup a separate Ship-To List for every individual store account.

Ship Via Cross Referencing enables you to relate a Trading Partner’s Ship Via information to the Ship Via information setup in Sage 500. This option is also used to send SCAC codes on outbound invoices (810) and Advanced Ship Notices (856).

Warehouse Address Cross Referencing supports you in correctly formatting outgoing warehouse address information. The warehouse address file in Sage 500 is a free-form file, meaning the city, state and zip code fields are all in one line. EDI standards require the city, state and zip code fields to be separated. This option will allow the entry of address information so that it will be correctly formatted on outbound documents.



General Cross Referencing offers you the flexibility to cross-reference any incoming or outgoing EDI data that is not compatible with its Sage 500 field (e.g. your Trading Partner is sending its Duns Number and you want to reference them using your Sage 500 customer number).

UPC Code Maintenance allows you to relate the inventory item numbers set up in Sage 500 to their corresponding UPC codes. This option can automatically generate UPC numbers for a range of items or a range of product lines. This option is also used to assign NRF color and size values for use as an item. This option also prints UPC labels for item tagging.

Miscellaneous Charge Code Cross Referencing is used to relate charge codes (e.g., miscellaneous charge codes in Sage 500) to the charge codes of a Trading Partner. This option would be used to send outbound SAC segments based on miscellaneous charge code lines included on invoices.

Sales Order Creation from Inbound Purchase Orders (850s) supports you in:

• Assigning unique sales order sequences to each Trading Partner

• Splitting orders by ship to code (SDQ orders)

• Splitting orders by line item ship to codes (Detail N1 segments)

• Splitting multiple ship dates per line into separate lines

• Optionally backordering items not on hand

• Optionally balancing quantity ordered to quantity on hand

• Optionally setting Trading Partner specific sales order header information defaults

• Easily running exception reporting

• Validating incoming data against MAS 500 data (i.e. pricing, PO’s, customer PO numbers, etc.)

Outbound Invoice Creation enables you to:

• Automatically send outbound invoices after sales journal update

• Skip items on invoices with a quantity shipped of zero

• Skip items on invoices with a dollar total of zero

• Send kit component lines on invoices

• Send debit and credit memos

• Skip invoice printing for an individual Trading Partner

• Select invoices from history to be resent

Sales Order Creation Register summarizes the orders created through

MAPADOC and includes order numbers, order date, purchase order number, units ordered, and order total dollars.

Product Summary Report summarizes by Purchase Order number, the items ordered with corresponding units ordered, prices, and extensions. Totals information includes total number of items ordered, total extensions, and number of sales orders associated to purchase order.

Auto Generate Invoices from Advanced Ship Notices (ASNs) eliminates the duplicate data entry of Sales Order invoices. Sales Order invoices are automatically created using the shipping information taken directly from the outbound ASNs. This option supports both non-batch and batch invoice processing. You can send pertinent information included on the ASN on outbound EDI invoices through the use of User Defined Fields (UDFs). Such information includes: Ship Via Codes, SCAC Codes, Bill of Lading Numbers, PRO Numbers, Trailer Numbers, ASN Numbers, Total Case Counts, and Total Each Counts.

Consolidated Invoice Creation enables you to consolidate MAS 500 invoices based on the purchase order number, invoice date, or the ship to DC Code. The Ready to Send Pre-Register and Documents Sent Register will break down what A/R invoice numbers were assigned to the consolidated invoices. Consolidated Invoice History allows you to view detail of the consolidated invoices previously sent.

Delete Range of Sale Orders Utility enables you to delete a specified range of sales orders instead of deleting them one by one in Sales Order Data Entry.






Integrated EDI Documents:



850 - Purchase Order

810 - Invoice                           

852 - Product Activity Data

945 - Warehouse Advice            

820 - Payment Order Remittance Advice

812 - Credit/Debit Adjustment

816 - Organizational Relationship


810 - Invoice

850 - Purchase Order

856 - Advanced Ship Notice

855 - PO Acknowledgment

832 - Catalog

940 - Warehouse Shipping Orders

870 - Order Status Report

888 - Items Maintenance


Industries: Non-Industry Specific

Business Needs: EDI - Electronic Data Interchange